How the Payment Plan Works

Payments for your selected room types are determined by taking the cost of the room type you’ve chosen and dividing by the number of remaining months available on the plan (varies from 9 to 3). Each installment is due on the 15th or 1st of the month, from June through January. The payment is taken automatically from a card on file (so no need for you to do anything each month after setting the plan up).

Examples: If the room cost $1,600, your monthly payment would be $200. If your room costs $1,200, your monthly payment would be $150.

Please note, the first payment will be invoiced as soon as possible after completing the form, usually the same day. The second payment will be due on the 15th of the current or following month or the 1st of the following month, depending on date this form is completed. Under special circumstances, we can tailor the payment plan to your specific needs BUT payments will need to be made monthly, either on the 1st of 15th of each month and the latest dates we will accept payment plan payments are December 15, 2025 OR January 1, 2026. Please email conference@vcwconf.com for help with the payment plan set up.

NOTE: Room types on the payment plan will include an additional $60 payment plan management fee, so the total amount paid will be the price shown on the preregistration form + $60

On receipt of payment for the first invoice, we will remove one room (of the requisite type) from the availability online and reserve it for you.
When we have received the final payment, we will place your full order in our ticketing/registration system, which will automatically send you your formal registration receipt/ticket.

Transaction fees and Cancellation policies apply.

An additional $60 set up fee is charged for the payment plan option.

If you would like to set up a payment plan, please:

If you have any questions, please email us at conference@vcwconf.com.

Last Updated: May 8, 2023